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Privacy policy

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This Policy applies to Clients, Recruitment Agencies and Candidates of LMS Recruitment Systems Ltd.

LMS Recruitment Systems Ltd are committed to protecting and respecting the privacy of personal data held on the LMS System.

This Policy confirms who we are, why and how we collect personal data. Where it comes from and what we do with it.

Definitions used in this Policy

  • The System: LMS Recruitment System hosted online at
  • Client: Offering positions and booking candidates through the LMS Recruitment System.
  • Recruitment Agency: Companies and their staff who have an arrangement with the Client for the purpose of providing recruitment to candidates through LMS.
  • We/Us: LMS Recruitment Systems Ltd

About Us

LMS Recruitment Systems Ltd provide an online platform for managing candidates and job vacancies. LMS is used by our Clients and associated Recruitment Agencies for the purpose of placing candidates into available positions. LMS manages job advertisement, searching, booking, timesheets, compliance and payroll.

What Information do we Collect and Why

LMS is used by our clients for the purpose of gathering and storing candidate data to enable the matching of job vacancies, based on grade and specialty. Personal Data will be gathered from a variety of sources, such as our Clients, Recruitment Agencies and Candidates. Information gathering is managed through each Client with reference to LMS Recruitment Systems as a Third Party Supplier.

Clients have different contracts with us, dictating personal data gathered and stored on the system.

Personal Data includes Special Category data. This information can include, Financial, Social (DBS Checks, Salary Details, Work History), Internal (Passwords and other authentication data) and External Data (Health information, age, gender, nationality) – this is not a complete list, for further information please contact your Recruitment Agency who will be able to confirm.

Information We Obtain Directly

The System collects certain data directly. This information includes Location, Browser Information, IP Addresses, User Names and Passwords. Information gathered through the logging of a Support Query which may include telephone conversations or emails will also be stored. The above information is gathered for security and resolving issues the candidate may have with the system.

Personal Data Access, Storage and Security

LMS Recruitment is an ISO27001 certified organisation. We use SSL to ensure our data is encrypted in transit. Passwords are stored in a one-way encrypted hash. We also use the latest firewalls and network security technology to prevent unauthorised access.

The LMS system is hosted on Microsoft Azure. Personal data is therefore stored on these systems. To access the Microsoft Privacy Policy please visit their website:

How We use Your Information

Personal Data will be held on the system in accordance with this policy and the Privacy Agreement with a recruitment agency or a client. LMS will use personal data for the sole purposes of providing the LMS service.

Automated Decision-Making

The System performs automated profiling to match candidates to jobs. This process is based on information provided by candidates, recruitment agencies and clients. This may include work history, grade and specialty, qualifications, locality, availability and other criteria specifically relating to the job matching process. Booking of a candidate involves manual intervention.

Disclosure of Information to Third Parties

We may pass information to third party service providers in order to provide the service. We disclose only the personal information that is necessary and have a contract in place to ensure personal information is secure and not used for direct marketing purposes.

Email Delivery

We use two companies called Mailjet and Mailgun for the purposes of email delivery. Both Mailjet and Mailgun are ISO 27001 certified companies based in the EU and are fully compliant with GDPR. As a result, personal data will not be transferred outside of the EU. A copy of Mailjet and Mailgun’s Privacy Policies can be located on their websites.

Privacy Policy Review

We review our Privacy Policy regularly. The latest copy is available our website at:

Our Contact Details

For queries relating to the Privacy Policy or any other Data Protection issues please forward your queries through to our Data Protection Officer using the contact us link on our website at:

Book a demo

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For only 20 minutes of your time, we will give you a whistle stop tour of how LMS works - demonstrating how easy it is to add a job to the system, match jobs to your candidate database and communicate suitable vacancies to them via email or SMS, offers clear visibility of a job status throughout the booking process and real time management reporting.

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Call 0333 358 0695

Email us

At Care1Bank, we’re committed to safeguarding and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to This email address is being protected from spambots. You need JavaScript enabled to view it. or by writing to Care1Bank, Holt Workforce Management, 1Belle Vue Square, Broughton Road, Skipton, North Yorkshire, BD23 1FJ.

Who are we?

CARE1Bank is an NHS regional staff bank project to pool resources to ensure safe staffing levels during peak service and deliver great patient care at the following five NHS Trusts (the number of NHS Trusts which form Care1Bank may expand at a later date):

  • Barnsley Hospital NHS Foundation Trust
  • Chesterfield Royal Hospitals NHS Foundation Trust
  • Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust
  • Northern Lincolnshire and Goole NHS Foundation Trust
  • Sheffield Children’s Hospital NHS Foundation Trust

CARE1Bank (Collaborative Alliance for Regional Engagements) is an NHS initiative run in conjunction with Holt Workforce Management, a trading name of Holt Doctors Ltd. Holt Doctors Ltd is a registered company in England and Wales (reg no. 06832618). The registered office is: 4th Floor, 1 Belle Vue Square, Broughton Road, Skipton BD23 1FJ.

What type of information is collected from you?

In running and maintaining our website we may collect and process the following data about you:

  • Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data.
  • Information that you provide when you communicate with us by any means.

Use of cookies

Like many other websites, the Care1Bank website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

  • It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy however, turning off cookies of may result in a loss of functionality when using our website.

How is your information used?

We may use your information to:

  • send you communications which you have requested and that may be of interest to you i.e. bank shift work notifications
  • carry out our obligations arising from any contracts entered into by you and us;
  • seek your views or comments on the services we provide;
  • notify you of changes to our website or services;

In addition, we may use this information to provide you details of goods or services you may be interested in. Such additional information will only be provided where you have consented to receive such information.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.


We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk. Who has access to your information?

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

  • In the event that we sell any or all of our business to the buyer.
  • Where we are legally required by law to disclose your personal information.
  • To further fraud protection and reduce the risk of fraud.

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf:

We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments, send you mailings / surveys and DBS checks). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

Correction/Updating Personal Information:

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: This email address is being protected from spambots. You need JavaScript enabled to view it..

You have the right to ask for a copy of the information Care1Bank hold about you (we may charge £10 for information requests) to cover our costs.

Storing Your Personal Data

In operating our website it may become necessary to transfer data that we collect from you to locations outside of the European Union for processing and storing. By providing your personal data to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is stored securely.

Unfortunately the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically. Sending such information is entirely at your own risk.

Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Third Party Links

On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in January 2018.